For the purposes of the Data Protection Law (2017) (“the Law”), Amplify Cayman (we or us) is the data controller (ie the community action group who is responsible for, and controls the processing of, your personal data).
You can decide not to receive communications or change how we contact you at any time. If you wish to do so please contact the data controller by emailing firstname.lastname@example.org.
We will never sell your personal data.
1 Personal data we may collect about you
We collect personal information that you provide to us (such as your name, email, age, etc. ) whenever you complete an online form.
For example, we will obtain your personal data when you register to use this website, send us feedback, post material, contact us for any reason, sign up to a service.
Your activities and involvement with Amplify Cayman will result in personal data being created. This could include details of how you’ve helped us by volunteering or being involved with our campaigns and activities, as well as when you engage in our social media or digital advertising.
If you decide to donate to us via a registered entity then we will keep records of when and how much you give to a particular cause.
Information we generate
We conduct research and analysis on the information we hold, which can in turn generate personal data. For example, by analysing your interests and involvement with our work we may be able to build a profile which helps us decide which of our communications are likely to interest you.
Information from third parties
We sometimes receive personal data about individuals from third parties. For example, if we are partnering with another organisation (e.g. you have provided your information to another NPO we’re collaborating with on a project), we may use third parties to help us conduct research and analysis on personal data (and this can result in new personal data being created).
Occasionally, we may collect information about certain supporters (e.g. particularly well known or influential people) from public sources. This could include public databases, news or other media.
Accidents or incidents
If an accident or incident occurs at one of our events or involving one of our staff (including volunteers) then we’ll keep a record of this (which may include personal data and sensitive personal data).
If you are a volunteer (whether specifically for Amplify Cayman, or if you are helping us for other reasons - for example you work for another organisation which is running an event with us) then we may collect extra information about you (e.g. references, criminal records checks, details of emergency contacts, medical conditions etc.). This information will be retained for legal reasons, to protect us (including in the event of an insurance or legal claim) and for safeguarding purposes. You may also receive communications from us providing you with information about your duties as a volunteer, including your local group duties.
All volunteers are obliged to adhere to a code of conduct to protect the security, confidentiality and integrity of the community action group and those associated services.
2 How we use your personal data
We will use your personal data for the purposes described in the data protection notice that was given to you at the time your data were obtained. These purposes include:
Identification: to help us notify you of our services or of any changes which may affect you
Marketing: to communicate with people, to promote Amplify Cayman and to help with initiatives. This includes keeping you up to date with our news, newsletters, campaigns and fundraising information.
Administration: to carry out our work, receiving donations, maintaining databases of our volunteers, members and supporters, performing our legal obligations; fulfilling orders for goods or services; helping us manage your preferences.
Research, statistical analysis and behavioural analysis: helps us to understand our supporters, improve our organisation and carry out research
Fraud prevention and detection
Security: of our network and information systems
3 Disclosure of your personal data
We will never sell your personal data but occasionally, where we partner with other organisations, we may also share information with them (for example, if you register to attend an event being jointly organised by us and another charity or venue). We’ll only share information when necessary and these activities will be carried out with strict requirements on our supplier to keep your information confidential and secure.
We may provide your personal information (such as name, email address or phone number) to digital advertising or social media companies who work on our behalf (such as Facebook and Instagram). This is so you and others like you are shown only relevant advertisements relating to Amplify Cayman. You can manage your preferences by using your social/digital advertising platform settings.
4 Young People
Photographs, pictures, stories and competitions
We want young people to join in our advocacy efforts, and there are opportunities to share their photos, stories and pictures. If we publish your child’s picture, photo or story, we’ll usually include their first name and age with it. If they write an article or story for us, we might also include their surname alongside it.
If your child enters a competition and is one of the lucky winners or runners-up, we’ll publish their name and winning entry alongside the other winners.
Parental permission: We take great care to protect and respect the rights of individuals, especially in the case of children. If your child is under 18 then we’ll need permission from you as their parent or guardian for them to share a picture, photo or story with us.
5 Keeping your data secure
We will use technical and organisational measures to safeguard your personal data, for example we store your personal data on secure Google Drive servers. We control who has access to the drives (using both physical and electronic means).
Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data which are transferred from you or to you via the internet.
We will only use and store information for so long as it is required for the purposes it was collected for and in accordance with contractural or local regulations. How long information will be stored for depends on the information in question and what it is being used for.
recognise you whenever you visit this website (this speeds up your access to the site as you do not have to log on each time)
obtain information about your preferences, online movements and use of the internet
carry out research and statistical analysis to help improve our content, (products and services)and to help us better understand our client requirements and interests
target our marketing and advertising campaigns and those of our partners more effectively (by providing interest-based advertisements that are personalised to your interests)
make your online experience more efficient and enjoyable
Links to other sites
Our website may contain hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites.
When purchasing goods or services from any of the businesses that our site links to, you will be entering into a contract with them (agreeing to their terms and conditions) and not with Amplify Cayman.
6 Your rights
We want to ensure you remain in control of your personal data. If you wish to exercise this right you should:
put your request in writing
include proof of your identity and address (eg a copy of your driving licence or passport, and a recent utility or credit card bill)
specify the personal data you want access to, or the data that is inaccurate and needs to be rectified, including any account or reference numbers where applicable.
You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right you should:
put your request in writing (an email sent to email@example.com with a header that says ‘Unsubscribe’ is acceptable)
provide us with enough information to identify you (see above)
if your objection is not to direct marketing in general, but to direct marketing by a particular channel (eg email or telephone) please specify the channel you are objecting to.
Please keep in mind that there may be exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situation where we are unable to do so.
7 Changes to this policy